Be honest. How many paper planners, schedules, spreadsheets, and documents do you currently use to manage your maid service company? Do you find yourself doing more paperwork than interacting with clients or employees? The time might be right for you to automate some tasks related to the day to day operation of your maid service.
Automating repetitive tasks will save you time and money, and once these tasks are automated, you can focus on what can’t be automated: making beautifully clean spaces for your clients.
Here are six things you can implement to automate your maid service:
One of the most time-consuming areas of running any maid service is scheduling. This can be particularly cumbersome when it comes to adjusting schedules when your customer changes or cancels appointments. Utilize technology to eliminate some of the hours you lose to scheduling.
Tracking miles is a great way to monitor where your cleaners are spending hours on a daily, weekly, and monthly basis. When this is done manually, however, it can quickly become a nightmare. Notebooks and clipboards can be misplaced, and sometimes miles traveled can be forgotten to be logged. Not to mention the time required to write everything down!
GPS tracking is a great alternative that follows your cleaners and records their mileage accurately. Most options will report out their mileage in spreadsheet format, which makes compiling data a breeze. And everything will be organized and easy for client billing.
Keeping accurate records of hours worked is essential for both payroll and tax purposes. These can be difficult to tackle when your staff is all at different locations working different hours based on client needs. Recording time can be difficult. This is where a cloud-based app or scheduling tool can be handy for tracking time easily and efficiently.
When your staff can focus on cleaning and not recording hours, they can concentrate on giving better service to your clients.
Creating and sending proposals is one task that is necessary in growing your maid services company. If you find yourself spending hours reviewing new work orders, calculating, and creating quotes every week, it is time to utilize estimating software. Online estimating software integrates with your website and social media platforms, allowing users to request quotes instantly and giving you more time back in your week.
Billing and Payments
With the full range of options available today for automated payments and billing, there really is no need for you to handle cash again. At minimum, you should utilize an electronic invoicing system. You can also explore options that collect payment immediately upon completion of cleaning services.
Third-party vendors providing the payment systems you need give you peace of mind that you will receive your payments securely. This also virtually eliminates any awkward conversations about payment. Additionally, many customers prefer to use vendors who have automated payment systems in place as it lowers the hassle of payment on their end as well.
If you are not taking advantage of the world wide web, it’s a safe bet your competition is. Increasing your presence online will increase your exposure in your community and let more people know you are open for business. Take full advantage of social media, email campaigns, and a dedicated website. When you are present online consistently, your future clients will be able to find you more easily.
While there are never any guarantees in life, automating your maid services will almost certainly reward you with many huge dividends. Look at our resources and see how Compass Wave can help you automate your maid services today.